Privacy Policy | Marubeni Chemix

Privacy Policy

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Detailed Matters on Handling of Personal Information

1.Purpose of use of personal information

The Company collects necessary personal information to operate the following aspects of its business and uses it for the purposes described below.

In addition, the Company may entrust a portion of its activities to third parties to conduct operations smoothly, in which case it may provide personal information within the scope necessary for the Company to achieve the stated purpose of use. In this event, the Company will conclude an agreement with the subcontractor(s) regarding handling of personal information and exercise proper supervision thereof.

 

The Company’s business

Coating solvents, monomers, acetic acid and derivatives, urethane and derivatives, epoxy and derivatives, resin and additive materials, reaction solvents and detergents, blowing agents and polymerization agents, paper chemicals and printing, environmental and protection materials, electronic information products, food materials and medical products, functional feed and feed additives, fiber and resin additives, high-value-added industrial chemicals, contract manufacturing business.

All businesses related to each of the preceding items.

Businesses other than each of the items listed above.

 

Purpose of use

  1. To conclude and execute agreements including provision of products and services; to manage signed agreements; and to provide follow-up services for offered products and services
  2. To make necessary communication to provide products and services, and to deliver products, etc.
  3. To provide information about products and services and the Company’s business activities
  4. To receive payments for products and services, and to protect accounts receivable
  5. To conduct market surveys and to perform other research/studies
  6. To offer sweepstakes and to perform campaign activities, etc.
  7. To send notifications on seminars and lecture meetings, etc.
  8. To conclude and execute agreements with business partners; to manage signed agreements; and to make necessary communication with business partners
  9. To conduct analysis on business partners
  10. To implement various measures to build and maintain a smooth relationship with business partners, and to provide various conveniences
  11. To send notifications on meetings and other events hosted by the Company or organizations to which the Company belongs, and to make necessary communication
  12. To perform activities in relation to CSR (corporate social responsibility)
  13. To respond to inquiries and opinions received by the Company
  14. To deliver corporate information to those who wish to or who are expected to work for the Company and to make necessary communication
  15. To maintain facilities, equipment and devices, and to manage the usage status thereof

Purpose for utilizing shareholder information

Personal information of the Company’s shareholders may be used for the following purposes:

 

  1. To exercise rights based on applicable laws and regulations, and to perform duties
  2. To grant shareholders various conveniences from the Company due to their position
  3. To implement various measures to deepen the understanding of the Company’s business and maintain a smooth relationship between shareholders and the Company
  4. To manage shareholders by such means as preparing shareholder data based on the designated standards under applicable laws and regulations

2.Provision of personal information to third parties

All or a portion of collected personal information may be provided to third parties by means of written documents, postal mail, telephone, Internet, e-mail, advertising media, etc., even without persons’ prior consent, within the scope necessary to achieve any of the purposes of use listed in Section 1 above, in addition to cases in which such provision is made under the provisions of applicable laws and regulations.

When the Company provides collected personal information to third parties overseas, it will obtain persons’ consent, except where such provision is made under the provisions of applicable laws and regulations.

Personal information details that may be provided are:

Name, address, telephone number, e-mail address, and other details within the scope necessary to achieve any of the purposes of use listed in Section 1 above.

3.Notice of purpose of use

When a person wishes to be notified of the purpose of use for his/her information in connection with personal data retained by the Company, the Company will respond to such a request after verifying the identity of the requester (or his/her agent).

However, when notifying the person of the purpose of use is likely to harm the life, body, property, or other rights or interests of such person or third parties; or notification is likely to harm the rights or legitimate interests of the Company; or it is necessary to cooperate with a state organ or a local government in executing the affairs prescribed by laws and regulations and such notice is likely to impede the execution of such affairs; or it is considered that the purpose of use is clear in consideration of the circumstances of the acquisition, all or a portion of the purpose of use may not be disclosed.

4.Disclosure of personal information to the person himself/herself

When a person wishes for disclosure of his/her information in connection with personal data retained by the Company, the Company will respond to such a request after verifying the identity of the requester (or his/her agent).

However, when disclosing personal information is likely to harm the life, body, property, or other rights or interests of the person or third parties; or disclosure is likely to seriously impede the proper execution of the business of the Company; or disclosure violates other laws and regulations, all or a portion of the information may not be disclosed.

5.Correction, addition or deletion of personal information

When a person wishes to make correction, addition or deletion (collectively hereinafter “Correction, etc.”) of his/her information in connection with personal data retained by the Company, the Company will respond to such a request after verifying the identity of the requester (or his/her agent).

However, when the retained personal data is in accordance with fact; or special procedures are prescribed by the provisions of laws or regulations; or Correction, etc. is deemed unnecessary in consideration of the purpose of use, the Company may not be able to respond to such request.

6.Discontinuance of utilization and erasure of personal information

When a person wishes for the discontinuance of utilization and erasure of his/her personal information (collectively hereinafter “Discontinuance of Utilization, etc.”) in connection with personal data retained by the Company, the Company will respond to such a request after verifying the identity of the requester (or his/her agent).

However, when the personal information is handled within the scope necessary to achieve a purpose of use that is specified in advance, collected with a proper method, or retained under applicable laws and regulations, the Company may not be able to respond to such request. When discontinuance of utilization and erasure of all or a portion of the information is effectuated, the Company may not be able to offer services or make transactions in a manner that satisfies the customer’s request.

7.Discontinuance of provision of personal information to third parties-

When a person wishes to discontinue the provision of his/her personal information to third parties (hereinafter, “Discontinuance of Provision to Third Parties”) in connection with personal data retained by the Company, the Company will respond to such a request after verifying the identity of the requester (or his/her agent).

However, when such provision to third parties is made with the consent of the person or is accepted based on laws and regulations, the Company may not be able to respond to such request.

8.How to receive requests for disclosure, etc., and the point of contact

The Company will respond to requests as stated in Sections 3 to 7 above in connection with personal data retained by the Company by the following methods. The Company may not be able to respond to requests for disclosure, etc., that are not made by the specified methods. Thank you in advance for your understanding.

 Request procedure

Please write necessary information (the item(s) in Sections 3 to 7 above for which a request will be made) in any form and send it to the following address by postal mail or fax.

9.Inquiries regarding personal information

For other issues including complaints and inquiries regarding personal information, please contact the following address by postal mail or use the general inquiry form.

The Company is not able to respond to inquiries (including a visit to the Company’s office in person) except when submitted via a specified method. Thank you in advance for your understanding.

Point of contact and address for requests:

Address: Marubeni Chemix Corporation, Personal Information Inquiry Desk, Personnel & General Affairs Department

              Sumitomo Fudosan Kanda Building, 11th floor, 7, Kandamitoshiro-cho, Chiyoda-ku, Tokyo 101-0053 Japan

FAX: 81-3-5217-7410

Contact us using the general inquiry form

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