Marubeni Chemix Corporation (the “Company”) is aware that proper management and protection of personal information collected from customers are its important responsibility in the course of conducting its businesses and services. In order to fulfill its responsibility, the Company will handle personal information pursuant to the privacy policy stated below.

The Company recognizes that proper management of personal information is a part of its compliance activity. In complying with the Act on the Protection of Personal Information and the guideline of the Personal Information Protection Commission, the Company will establish internal regulations concerning handling of personal information and other internal rules, and fully disseminate the importance among officers and employees.

The Company will appoint a personal information manager who is responsible for control over the management and operation of personal information, as well as thereunder a personal information group supervisor for each group handling personal information. Through such appointment, the Company will establish a structure to properly manage personal information.

When the Company collects personal information, it will, in advance, specify the purpose of use , and clearly state, notify or announce to the person of such purpose. When information collected is considered to be special care-required personal information, the Company will obtain persons’ consent.

• Cookies and web beacons
  Our website may use cookies and web beacons to help us understand the usage of our website services, so that we can improve and offer services more suited to the interests and needs of the users. Cookies are also used to deliver advertisements to users who have visited our website in the past, by using the services of advertisement distributors. The cookies and web beacons will not collect personally identifiable information, or have negative effects on the user’s computer. Users can choose to disable cookies by changing their browser settings.
• SSL
  All pages of our website, including the inquiry form, use the Secure Sockets Layer (“SSL”) encryption technology for enhanced security.
• Obtaining logs
  This website tracks user information recorded in an access log. This includes users’ IP addresses, browser type, number of accesses and other related details, but not any information that can identify a person. The Company will never use the access log for any purpose other than for statistics and analysis on how the site is being utilized.

4．Use of personal information

The Company may use the collected personal information only within the scope of the purpose of use clearly stated, notified or announced in advance, or to the extent that the information is deemed to be related to the stated purpose of use . Any change in the purpose of use will be made by obtaining persons’ prior consent.

5．Provision of personal information to third parties

The Company will never provide or disclose personal information to third parties without persons’ prior consent except in cases permitted under laws and regulations. However, such provision may be made to third parties (except for overseas parties) through an opt-out scheme.

6．Third-party modules

Third-party modules are used on our website to help us understand the usage of our website services, and for purposes such as delivering advertisements. The modules used on this website are listed below. The analytics provider uses cookies or similar technologies to collect and process information on our website usage. The information collected by the analytics providers will be handled according to each company’s privacy policy.

• Google Analytics
  Analytics provider : Google Inc.
  Data collected :https://policies.google.com/privacy?hl=en
  Purpose of use : analysis of usage
  Analytics provider’s privacy policy etc. : https://policies.google.com/privacy?hl=en
  How Google Analytics collects and processes data : https://policies.google.com/technologies/partner-sites?hl=en
  How to opt out : https://tools.google.com/dlpage/gaoptout?hl=en
• Bow Now

Click the URL below to complete opt-out.

https://www.marubenichemix.co.jp/en/optout_en.html

7．Joint use of personal information

The Company may jointly use the collected personal information as follows:

1. Personal data details that will be used jointly
   Company name, department, job title, name, address, telephone number, fax number, e-mail address
2. Scope of joint users
   The Company , Marubeni Corporation and Marubeni Plax Corporation.
3. Purpose of use for entities using personal information
   The purpose of use must be the same as that stipulated in paragraph 1 of “Detailed Matters on Handling of Personal Information,” which is stipulated separately by the Company , Marubeni Corporation and Marubeni Plax Corporation.
4. Entity responsible for management of personal data that is used jointly  

Marubeni Chemix Corporation

8．Management of personal information

The Company will strive to keep the collected personal information accurate and up to date, and properly manage personal information by taking appropriate security measures to prevent it from being accessed by an unauthorized person, lost, destroyed, altered, leaked, etc. In the event that the Company handles personal data in a foreign country, the Company will take necessary and appropriate measures for the safe control of personal data, based on an understanding of the systems, etc., for the protection of personal information in that foreign country.

9．Notice, disclosure, correction/addition,/deletion, discontinuance of utilization,/erasure,/discontinuance of third party provision, etc. of the purpose of use for personal information

The Company will properly respond to any request by customers regarding notice of the purpose of use, disclosure, correction/addition,/deletion, discontinuance of utilization,/erasure,/discontinuance of third party provision, etc., with respect to personal information held by the Company or records on third party provision of such personal information, after verifying the identity of the requester, and pursuant to laws and ordinances.
The Company will review this policy periodically through further efforts to improve the protection of personal information.

1．Purpose of use of personal information

The Company may collect personal information as necessary to operate its businesses and use it for [the purpose of use] described below.

In addition, the Company may entrust all or a portion of these activities to third parties to conduct operation smoothly, in which case it shall provide personal information within the scope necessary for the Company to achieve the stated purpose of use. In this event, the Company will conclude an agreement with the subcontractor(s) regarding handling of personal information and shall exercise proper supervision thereof.

Company’s business

• Domestic and international business for chemicals, machine and tools, electronic parts, inorganic minerals, cosmetics, foods, medical products, feed, feed and food additives, petroleum products, and their materials and intermediates.
• All businesses related to each of the preceding items.
• Businesses listed in the business purpose stated in the Company’s Articles of Incorporation

Purpose of use

1. To conclude and execute agreements including provision of products and services, etc.; to manage signed agreements; and to provide follow-up services for offered products and services
2. To make necessary communication to provide products and services and to deliver products, etc.
3. To provide information about products and services and the Company’s business activities
4. To receive payments for products and services and to protect accounts receivable
5. To conduct market survey and to perform other research/study
6. To offer sweepstakes and to perform campaign activities, etc.
7. To send notifications on seminars and lecture meetings, etc.
8. To conclude and execute agreements with business partners; to manage signed agreements; and to make necessary communication with business partners, etc.
9. To conduct analysis on business partners
10. To implement various measures to build and maintain a smooth relationship with business partners, and to provide various conveniences
11. To send notifications on meetings and other events hosted by the Company or organizations to which the Company belongs, and to make necessary communication, etc.
12. To perform activities relating to CSR (corporate social responsibility)
13. To respond to inquiries and opinions received by the Company
14. To deliver corporate information to those who wish to or are expected to work for the Company and to make necessary communication
15. To maintain facilities, equipment and devices, and to manage the usage status thereof

Purpose for utilizing shareholder information

Personal information for the Company’s shareholders may be used for the following purposes:

1. To exercise rights based on applicable laws and regulations and to perform duties
2. To grant shareholders various conveniences from the Company due to their position
3. To implement various measures to deepen understanding of the Company’s business and maintain a smooth relationship between shareholders and the Company
4. To manage shareholders by such means as preparing shareholder data based on the designated standards under applicable laws and regulations

2．Provision of personal information to third parties

All or a portion of collected personal information may be provided to third parties by means of written documents, postal mail, telephone, Internet, e-mail, advertising media, etc., even without persons’ prior consent, within the scope necessary to achieve any of the purposes of use listed in Section 1 above, except in cases in which such provision is made under the provisions of applicable laws and regulations.
When the Company provides collected personal information to third parties overseas, it will obtain persons’ consent, except where such provision is made under applicable laws and regulations.
* Personal information details that may be provided
Name, address, telephone number, e-mail address and other details within the scope necessary to achieve any of the purposes of use listed in Section 1 above.

3．Notice of purpose of use

When an individual wishes to be notified of the purpose of use for his/her information in connection with personal data retained by the Company, the Company will respond to such a request after verifying the identity of the requester (or his/her agent).
However, when notifying the person of the purpose of use is likely to harm the life, body, property, or other rights or interests of such person or third parties; or notification is likely to harm the rights or legitimate interests of the Company; or it is necessary to cooperate with a state organ or a local government in executing the affairs prescribed by laws and regulations and such notice is likely to impede the execution of such affairs; or it is considered that the purpose of use is clear in consideration of the circumstances of the acquisition, all or a portion of the purpose of use may not be disclosed.

4．Disclosure of personal information to the person himself/herself

When a person wishes for the disclosure of his/her information in connection with personal data retained by the Company or records on third party provision of such personal data (hereinafter referred to as the “retained personal data, etc.”), the Company will respond to such a request after verifying the identity of the requester (or his/her agent).
However, when disclosing personal information is likely to harm the life, body, property, or other rights or interests of the person or third parties; or disclosure is likely to seriously impede the proper execution of the business of the Company; or disclosure violates other laws and regulations, all or a portion of the information may not be disclosed.

5．Correction, addition or deletion of personal information

When a person wishes to be notified of correction, addition or deletion (collectively hereinafter “Correction, etc.”) of his/her information in connection with personal data retained by the Company, the Company will respond to such a request after verifying the identity of the requester (or his/her agent).
However, when the retained personal data is in accord with fact; or special procedures are prescribed by any other laws or regulations; or Correction, etc. is deemed unnecessary in consideration of the purpose of use, the Company may not be able to respond to such request.

6．Discontinuance of utilization and erasure of personal information

When a person wishes for discontinuance of utilization and erasure of his/her personal information (collectively hereinafter “Discontinuance of Utilization, etc.”) in connection with personal data retained by the Company, the Company will respond to such a request after verifying the identity of the requester (or his/her agent).
However, when the personal information is handled within the scope necessary to achieve a purpose of use that is specified in advance, collected with a proper method, or retained under applicable laws and regulations, the Company may not be able to respond to such request.
When discontinuance of utilization and erasure of all or a portion of the information is effectuated, the Company may not be able to offer services or make transactions in a manner that customer requests are satisfied.

7．Discontinuance of provision to third parties

When a person wishes to discontinue the provision of his/her personal information to third parties (hereinafter, “Discontinuance of Provision to third parties”) in connection with personal data retained by the Company, the Company will respond to such a request after verifying the identity of the requester (or his/her agent).
However, when such provision is made with the consent of the person or is accepted based on laws and regulations, the Company may not be able to respond to such request.

8．How to receive requests for disclosure, etc. and the point of contact

The Company will respond to requests as stated in Sections 3 to 7 for the disclosure of personal data retained by the Company by the following methods. The Company may not be able to respond to requests for disclosure, etc. that are not made under one of these methods. Thank you in advance for your understanding.

〈Request procedure〉

Please write necessary information (the item(s) in Sections 3 to 7 above for which a request will be made) in any form and send it to the following address by postal mail or fax.

〈Address for requests〉

Marubeni Chemix Corporation, Personal Information Inquiry Desk, Personnel & General Affairs Department

Sumitomo Fudosan Kanda Building, 7th floor, 7, Kandamitoshiro-cho, Chiyoda-ku, Tokyo 101-0053 Japan

FAX: 81-3-4360-3500

9．Contact regarding personal information

For other issues including complaints and inquiries regarding personal information, please contact the following address by postal mail or use the inquiry form.
The Company is not able to respond to inquiries (including a visit to the Company’s office in person) except when submitted via a method specified. Thank you in advance for your understanding.

<Point of contact>

Marubeni Chemix Corporation, Personal Information Inquiry Desk, Personnel & General Affairs Department

Sumitomo Fudosan Kanda Building, 7th floor, 7, Kandamitoshiro-cho, Chiyoda-ku, Tokyo 101-0053 Japan

Please contact us by postal mail or this inquiry form

Last Revised: May 1, 2023